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Business Development – Supplementary Privacy Notice

At YMCA Bournemouth, we are committed to protecting and respecting your privacy. If you have any questions regarding this process, please contact our Data Protection Officer at jonathan.chadd@ymcabournemouth.org.uk or on 01202 290451.

YMCA Bournemouth’s full Privacy Notice can be viewed here.

What information do we collect about you?
We collect information about you including your name, address, telephone number and email address. This information is collected when you purchase or use our products or services, donate to us, take part in our projects or sponsored events or request information about our work.

How will we use the information about you?
We collect information about you to enable us to coordinate events or projects you have agreed to take part in; respond to correspondence you have sent us, and – where we have a lawful basis for doing so – send you further information about our work and how you can support it. We will not use your information for any other purposes.

Lawful Basis for Processing
YMCA Bournemouth respects your privacy and we are committed to complying with data protection regulations including that we process all personal data lawfully, fairly and in a transparent manner. Part of this transparency requires that we inform you about our lawful basis of processing your data.

There are six available lawful basis for processing: CONSENT, CONTRACTUAL, LEGAL OBLIGATION, VITAL INTERESTS, PUBLIC TASK and LEGITIMATE INTERESTS. For further details of these please visit the Information Commissioner’s Office.

We have reviewed the purposes of our activity and selected the most appropriate basis for each. Where none has been found in the case of existing data, we have deleted – or are in the process of deleting – the data and no further contact will be attempted.

Activity 1: CONTACTING INDIVIDUAL SUBSCRIBERS
We will retain names, addresses and contact details and then get in touch with ‘individual subscribers’ who have OPTED IN to receiving marketing, event and project information from us, either via our website, a landing page, by email, in person or in writing. Details as to what they are signing up for and how they can withdraw or control their consent at any time will always be included on sign-up forms and/or explained at the time.

Our lawful basis for processing this information and contacting these people according to their communication preferences – i.e. by email/phone/mail – is CONSENT.

In these situations, data will be retained for a maximum of two years following the opt-in unless the person later refreshes this consent when asked to do so within that tim

Reminders will be sent confirming people’s right to withdraw or manage their consent and we will provide them with a simple means to do so.

Activity 2: CONTACTING CORPORATE SUBSCRIBERS
The lawful basis for processing the names, addresses and contact details of ‘corporate subscribers’ (except sole traders and suchlike) is LEGITIMATE INTEREST rather than consent. We have carried out and documented a ‘Legitimate Interest Assessment’ and concluded that our efforts in seeking business/organisational partnerships to further our work and potentially provide mutual benefit outweigh any further need to protect ‘corporate subscribers’ in their occupational role.

Corporate contacts can thus expect to receive marketing-type literature detailing our work, products and services we offer, current campaigns and volunteering/fundraising opportunities.

As our lawful basis for processing data in this case is ‘legitimate’ interest rather than consent, this data may be retained and used for a longer period than two years. We will, however, seek to ensure that such data is kept up to date and that recipients of our communications are reminded of their right to request us, at any time, to cease holding or using their data.

We will delete all data belonging to a corporate subscriber upon their request at ANY TIME unless there is a legal imperative to retain that information. The individual would then receive NO further communication from YMCA Bournemouth.

 

 

 

Activity 3: SENDING OUT THE YMCA NEWSLETTER BY POST

The lawful basis for processing the names, addresses and contact details of local churches, organisations and others in order to continue sending them our printed newsletter is LEGITIMATE INTEREST rather than consent. We have carried out and documented a ‘Legitimate Interest Assessment’ and concluded that our efforts in furthering our work outweigh any further need to protect individual recipients.

As our lawful basis for processing data in this case is ‘legitimate interest’ rather than consent, this data may be retained and used for a longer period than two years. We will, however, seek to ensure that such data is kept up to date and that recipients of our communications are reminded of their right to request us, at any time, to cease holding or using their data.

We will delete all data belonging to the recipient upon their request at ANY TIME unless there is a legal imperative to retain that information. The individual would then receive NO further communication from YMCA Bournemouth.

We are also pursuing a strategy of requesting consent from individual recipients and of aiming to send printed material to the organisation as a whole prior to that consent.

Activity 4: CONTACTING TRAINING OR ROOM HIRE CLIENTS
The lawful basis for processing the names, addresses and contact details of individuals or organisations who have negotiated or purchased training services or room hire in order to contact them by email, phone or post is LEGITIMATE INTEREST rather than consent. We have carried out and documented a ‘Legitimate Interest Assessment’ and concluded that our efforts in furthering our work outweigh any further need to protect individual recipients, particularly when they are previous clients or enquirers for specific paid services.

As our lawful basis for processing data in this case is ‘legitimate interest’ rather than consent, this data may be retained and used for a longer period than two years. We will, however, seek to ensure that such data is kept up to date and that recipients of our communications are reminded of their right to request us, at any time, to cease holding or using their data.

We will delete all data belonging to the recipient upon their request at ANY TIME unless there is a legal imperative to retain that information. The individual would then receive NO further communication from YMCA Bournemouth.

Activity 5: CONTACTING ORGANISATIONS RE. FUNDRAISING AND EVENTS
The lawful basis for processing the names, addresses and contact details of local schools and other non-corporate organisations in order to contact them by email, phone or post is LEGITIMATE INTEREST rather than consent. We have carried out and documented a ‘Legitimate Interest Assessment’ and concluded that our efforts in furthering our work outweigh any further need to protect individual recipients.

As our lawful basis for processing data in this case is ‘legitimate interest’ rather than consent, this data may be retained and used for a longer period than two years. We will, however, seek to ensure that such data is kept up to date and that recipients of our communications are reminded of their right to request us, at any time, to cease holding or using their data.

We will delete all data belonging to the recipient upon their request at ANY TIME unless there is a legal imperative to retain that information. The individual would then receive NO further communication from YMCA Bournemouth.

We are also pursuing a strategy of requesting consent from individual recipients.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you, or if you would like to change communication preferences or ask us to remove your data from our system:

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